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Assessor - Appeals

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1. How can I view comparable sales in my market area?

You can view comparable sales in your market area on our COMPS Website. Enter your address in the search bar. Once your parcel comes up, you will see a gray parcel details box located on the right. Click See Sales in Your Area and the sales will populate in the bottom third of the screen. You can sort by any column, and you can view additional parcel information in the actions column. More detailed instructions can be found on the homepage of our website.

2. How do I file an appeal?

You can file an appeal using Form 130 – Taxpayer’s Notice to Initiate an Appeal. If you are appealing multiple properties, you must fill out a form for each parcel. The completed form can be mailed, hand delivered, emailed, or faxed.

3. What is the deadline to file an appeal?

An appeal of the current year's real property assessment may have two different filing deadlines which are based on when the Form 11 Notice of Assessment is mailed. If Form 11 is mailed before May 1 of the assessment year, the filing deadline is June 15 of that year. If Form 11 is mailed after April 30 of the assessment year, the filing deadline is June 15 in the year that the tax statements are mailed (IC 6-1.1-15-1.1).

4. What happens after I file my appeal?

After you’ve filed your appeal, you should receive a postcard in the mail letting you know that we’ve received it. Appeals are worked in the order they are received and are assigned to appeals representatives by township. Your representative will reach out to you to go over your concerns, set up a field visit, and may request additional information from you.

5. How do I track the status of my appeal?

You can track the status of your appeal using the Appeal Tracker. You can search using your last name, address, or parcel number with or without dashes. Less is best when using the search engine.

6. What types of evidence should I submit?

Supporting evidence could include interior or exterior photos, a USPAP compliant appraisal relevant to the assessment date, estimates of repair, a broker’s opinion of value, construction costs for new builds, etc.

7. What happens if we don’t reach an agreement for the value under appeal?

In the event the taxpayer and assessing official are unable to reach an agreement regarding the value under appeal, the matter will be scheduled for a hearing before the Allen County Property Tax Assessment Board of Appeals (PTABOA). This board is compromised of five community members who have expertise in real estate matters and the Allen County Assessor, who serves as the Secretary and is a non-voting member of the board.

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Assessor - Commercial & Industrial

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1. I disagree with my assessed value. How do I file an appeal?

Fill out the Form 130 – Taxpayers Notice to Initiate an Appeal and submit it to our office. Visit our Appeals page for the Form 130 and additional appeal information. 

2. What assessment year will my appeal affect?

An appeal of the current year’s assessment may have two different filing deadlines which are based on when the Form 11 notice of assessment is mailed. If the Form 11 is mailed before May 1 of the assessment year, the filing deadline is June 15 of that year. If the Form 11 is mailed after April 30 of the assessment year, the filing deadline is June 15 in the year that the tax statements are mailed. (IC 6-1.1-15-1.1) An appeal can also be filed to correct certain types of specific errors covered in IC 6-1.1-15-1.1(a) and (b). This type or limited appeal must be filed not later than three (3) years after the taxes were first due.

3. Where can I view my Form 11?

A copy of a Form 11 can be found using the Public Access Tax Information website. After searching for the property, the Form 11 can be found along the images tab located near the top of the page.

4. What happens once I file my appeal?

A preliminary hearing notice is mailed out to the owner and/or tax representative. The preliminary hearing is an informal meeting between members of the Commercial Team and the taxpayer in order to gather information about the property relevant to a possible adjustment to the assessed value. It is an opportunity for the taxpayer to explain why they feel the assessed value may be inaccurate. 

If no one attends the preliminary hearing or no information is submitted, the appeal will typically be forwarded on to a formal hearing before the Property Tax Assessment Board of Appeals in order to achieve a timely settlement of the appeal.

5. What sort of information should I bring to the preliminary hearing?

Suggestions include but are not limited to: comparable sales information of properties that have sold, income statements, rent rolls, and USPAP compliant appraisals.

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Assessor - Personal Property

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1. What is business personal property?

Business tangible personal property is the value of all property besides real estate that is used in your business or organization. It includes equipment used in the production of income or held as an investment; billboards; foundations for the equipment; and all other tangible property other than real property. Computer application software is considered an intangible asset and is not assessable. Inventory is no longer taxed. Licensed motor vehicles, trailers, motorized boats, most airplanes, campers, recreational vehicles, and other registered vehicles that are subject to excise tax collected at the time of licensure by the Indiana Bureau of Motor Vehicles are not subject to personal property tax. 

2. I am with a church, charity, and/or not for profit school who is exempt from property taxes (Form 136 filed). Do I still need to file a business personal property return?

Effective for the January 1, 2023 assessment date, per IC 6-1.1-3-7, churches and religious societies that have filed their personal property return the previous five years (2018-2022) are no longer required to file. If the taxpayer does not fall under a church or religious society, the Form 104 and Form 103 still required. Exception: When the Church or Religious society has a change of ownership or a change resulting in the personal property no longer qualifying for the exemption, the 104 and 103 is required to be filed. 

3. Will the Assessor send the forms to me?

It is the responsibility of the taxpayer to obtain forms from the assessor and file a timely return. The forms are also available online at the Department of Local Government Finance's (DLGF) website or on our Personal Property page.

4. My existing business qualifies for the under $80,000 exemption. What forms need to be filed?

Effective for the January 1, 2023, assessment date, per IC 6-1.1-3-7.2, if the taxpayer filed a 2022 return, claimed the under $80,000 and qualifies for the exemption, a return does not need to be filed. 

Exception: If the taxpayer no longer qualifies for the exemption, a return must be filed

5. My new business qualifies for the under $80,000 exemption, what forms need to be filed?

New businesses that qualify for the under $80,000 exemption MUST file an initial return stating the acquisition cost of the assets and claiming the exemption. The taxpayer will not need to file the following year. 

Example: New business files their initial return for 1/1/2023 and claims the under $80,000 exemption, the taxpayer will not be required to file for the 1/1/2024 assessment year or future years, until the business no longer qualifies for the under $80,000 exemption. 

6. I am looking for my previously filed business personal property returns. Can I get copies?

Yes. You may retrieve copies of your previously filed 103 and/or 104 forms from our office. Please be aware that many forms related to business personal property are considered confidential pursuant IC 6- 1.1-35-9, a confidentiality form request and a copy of the driver’s license will be required.

7. My business closed before the January 1 assessment date. What do I do?

Please notify the Assessor’s Office on or before May 15th. Please notify the office in writing. An email can be sent to the Personal Property Division. Additionally, page 3 of the form 103 and form 102, there is a “closed business” section that can be filled out and filed. 

8. My business sold or changed locations before the January 1 assessment date. What do I do?

Please notify the Assessor’s Office on or before May 15th. Please notify the office in writing. An email can be sent to the Personal Property Division. Additionally, page 1 of the form 103 and form 102 has a change of status section where the taxpayer can indicate that the business sold and who it was sold to. This section also allows the taxpayer to notify the Assessor’s office if the business moved to another location. 

9. How do I submit the personal property forms with the Assessor’s Office?

The forms may be filed in four ways. The forms must be signed before submission. 

1. Email: [email protected] 

2. Mail: 1 E Main Street Ste 415 - Edwin J. Rousseau Centre – Fort Wayne, IN 46802 

3. Fax: 260-449-4693 

4. PPOP IN portal

If your NEW business operates equipment with an acquisition cost under $80,000, you may submit the form electronically on our website: https://www.allencounty.us/personal-property

10. How do I report my leased equipment?

Leased equipment is reported on a 103-N (not owned) or 103-O (owned) along with your 103 and/or 104 forms. As much information as possible should be provided to identify the asset(s), i.e. serial and/or model numbers, lease dates, cost, lessee and/or lessor contact information, etc. Failure to properly disclose lease information may result in a double assessment. (IC 6-1.1-2-4(a))

11. It seems that I cannot type on the form that is found online. What can I do?

If you find on your PC or other electronic device will NOT allow you to type directly on the form, look for an “Enable Editing” button at the top of the document. This may be all you need to click on in order to type in your information.

12. I received a 113 form that says Notice of Assessment. Is this the amount I need to pay?

No. This is simply a notice from our office indicating a change in assessed value. If you received this notice because you did not file a form 103 and/or 104, or form 102, you have 30 days from the date of the notice to file your return. If you do not agree with the assessed value, you have 45 days from the date of the notice to file an appeal. 

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Assessor - Rentals

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1. My property is assessed as a rental and the value continues to increase. Why?

Each year, we review and track all rental sales occurring in Allen County. Under Indiana Code, we recalculate the current GRM’s using sales from the prior year. If those sales are showing a steady trend upward, the resulting GRM is also going to result in higher assessed values. This process also works in reverse, resulting in lower assessed values following a market slowdown. Our recommendation is to use the tools provided, such as “COMPS,” “PATI” and “Rental Property Calculator” to see what sales are occurring and how your property compares. Please feel free to contact our offices with any questions you may have regarding the assessment process or help with any of our online tools.

2. How do I get a rental deduction?

In Indiana, there is not a “rental deduction.” Real estate in Indiana is valued based on “market-in-use.” Rental properties are typically purchased with the intent of investment, not as a primary residence, therefore, investors typically will purchase for a lower price. An income property owner will need to complete a rental questionnaire and supply a copy of the current lease with either the County Assessor’s office or with the Wayne Township Assessor’s office. When this information is filed, we are able to value the property based on sales of other residential rentals through the use of a gross rent multiplier, usually, though not always, resulting in a lower assessed value. This is simply using another approach to value, not an actual deduction or exemption.

3. What is a GRM?

A GRM is a Gross Rent Multiplier, or a ratio of sale price to rent.

Gross Rent Multiplier: Sale Price / Rent = GRM.

Rent * GRM = Assessed Value

 An example would be:    521 Market St. sold for $35,000 in 2011 and currently rents for a market rent of $500. The annual GRM for this property would be $35,000 / 500 = 70 or a monthly GRM of: ($35,000/500)/12=5.83.

4. Why do I need to provide my income information?

In order to accurately and uniformly assess income properties, we need this data to establish what actual market rents in a particular area are and determine any trends as time goes by. Per IC 6-1.1-35-9, any information pertaining to income and expenses is constitutionally protected and will remain confidential. In order to maintain accurate property information, we will be unable to price any new rental properties with the income approach without signed verification from the owner or a copy of the current lease.

5. I feel the value is too high. What can I do?

If you disagree with the assessed value, please contact our office, the County Assessor or the Wayne Township Assessor, to discuss your concerns. If we are able, we will handle any corrections immediately. If this is not possible, the owner has the right to appeal any assessed value up to 45 days after the date a Form 11 Notice of Assessment Change is mailed, or, if no notice was mailed, up to 45 days after the date of the first tax bill. The appeals process is very straight- forward and taxpayer-friendly, providing you with the opportunity to have your questions answered according to a statutory procedure. If, in the appeal process, you are not able to resolve the issue with the County/Twsp representative, you will have the ability to present your concerns to the Property Tax Assessment Board of Appeals (PTABOA). From there, you also have the option of appealing to the Indiana Board of Tax Review.

6. I purchased a property for a family member to live in, and they do not pay rent. Does my property qualify?

If the family member is not on the deed and is living in the property as a tenant, not qualifying for the homestead exemption, then, yes, the property can be valued with the income approach. In situations where below or above market rent is charged, we will use the estimated rent for the area. This ensures uniform assessments for all income properties in the area.

7. Why are there different GRM’s throughout the county?

GRM’s, Gross Rent Multipliers, calculated from the sales and rents of income properties, can indicate the investment potential in a specific area. Areas with a low GRM likely indicate a short term investment, usually accompanied by higher vacancy rates and maintenance costs. A higher GRM typically indicates an area where an investor expects a longer term investment with lower vacancy rates and maintenance costs. The annual GRM indicates how many months it would take for the investor to recoup their initial investment in a property, not including taxes, interest, etc and the monthly GRM indicates how many years.

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Auditor

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1. Don't see the question you are looking for?

General questions may be submitted to the Auditor's Office email. This email address is being protected from spam bots, you need Javascript enabled to view it. This email is monitored daily and we will answer as quickly as possible.

2. I appealed my property values and won my appeal. Now what do I have to do to get my refund?

After we calculate your refund, we will mail detailed instructions on how you can receive it. You will need to sign and return the forms we send you and provide proof of your payments. Please allow 2 to 3 weeks to process.

3. I don’t think my property values are correct, who do I contact?

Contact the County Assessor at 260-449-7123 or if you live in Wayne Township call 260-449-7173.

4. I filed a new deed on my property; do I have to re-file my deductions?

Since there are so many changes that can be made to a deed, it is impossible to address all scenarios here; a good rule of thumb is, if you make a deed change, re-file all deductions.

5. I want to change the mailing address for my tax bill; can I just call and tell you the new address?

Because of the importance of your tax records, we cannot accept verbal requests to make changes. We also cannot accept a letter. We must have the proper forms on file to make addresses or other changes. Many of the forms you need are available at Property Tax Deductions and Change of Address or contact the Auditor's office at 260-449-7241.

6. What are the deadlines for filing deductions and what happens if I miss them?

With the exception of mobile homes, which is explained later, Deduction applications must be completed and dated by December 31 of the year before the first year the taxpayer wishes to claim the deduction and must be filed in Auditor's office or postmarked on or before the January 5th of the year the taxpayer wishes to obtain the deduction (example: file in 2014 for deductions effective 2014 pay 2015). All deductions have qualifications that must be met for the deduction to apply. Mobile home deductions must be filed by March 31 and the mobile home must be owned by January 15. Missed filing deadlines will result in your deduction not being applied until the following year.

7. What are the most common property tax deductions available?

Here are a few resources regarding Indiana Property Tax Deductions:

• Indiana Property Tax Benefits (PDF)
• Allen County Auditor's Office Property Tax Deductions page: Deduction Forms
• Department of Local Government Finance(DLGF) Deduction Info: Property Tax Deduction Info

8. What is a "Standard Deduction" and how do I apply?

The Standard deduction is a part of the Homestead deduction and is given automatically when you apply for the Homestead deduction.

9. Why did I receive a Drain bill for my property, I’ve never had one before?

Drain bills are assigned by the Surveyor's office. A drain can go many years without needing repairs and so no bill may be assigned. When repairs are made or are needed, drain bills are assigned so those properties that use the drains are the ones who pay for their maintenance. Please contact the County Surveyor's office at 260-449-7625 for more information about drains.

10. Why do I have to file a sales disclosure when filing a property deed?

The Sales Disclosure form was created by the Department of Local Government Finance (DLGF) to comply with IC 6-1.1-5.5. The forms are used by local assessing officials and the state for a variety of purposes including sales ratio studies, equalization, and annual market adjustments of assessed values in non-reassessment years. The form is an attempt to collect information required to describe a parcel and to determine the validity of its sales price for use in assessment studies.

11. Why do I have to provide proof of payment to claim my surplus or refund?

State statute IC 6-1.1-26-6 requires us to collect proof of payment. As a practical matter, collecting proof protects you the taxpayer from errant or fraudulent claims.

12. Why do I have to Record my documents?

According to Indiana State Statute I.C. 32-21-4-1 it states in part "The following must be recorded in the Recorders office... A conveyance or mortgage of land..." Not only is it statute but in the Recorder's Office, a permanent electronic record is made and kept and, the Recorder's number is the official record number that you would use if you ever need to do a search for that document.

13. How can I find information on properties and taxes?

The Public Access Tax Info (LTI) has lots of information relating to properties including taxes, assessed values, deductions, ownership and address information, and print assessment property record cards and tax statements.

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Auditor - Solar Energy System / Geothermal Device Deduction

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1. What type of geothermal device or solar energy system qualifies?

• A geothermal device is a device, installed after December 31, 1981, designed to use the natural heat from the earth to provide hot water, produce electricity, or generate heating or cooling. The Indiana Department of Environmental Management (IDEM) shall certify whether a geothermal device qualifies for a deduction upon application by the property owner.
• Solar energy systems, including solar thermal air systems and any solar energy heating or cooling system, that are used for domestic hot water and/or space heat or preheating for an industrial process. This includes pool heating.

2. What is the deduction amount?

• For geothermal devices, the deduction amount equals the remainder of the assessed value of the real property with the geothermal device minus the assessed value of the real property without the geothermal device.
• For solar energy systems, the amount of deduction equals the out-of-pocket expenditures by the owner(or a previous owner) of the real property for the component units, and the labor involved in installing the components that are unique to the system is needed to collect, store or distribute solar energy.

3. What are the deadlines for filing?

Real Property

• For geothermal devices, the application or Sales Disclosure Form must be completed and dated by December 31st in the calendar year for which the person wishes to obtain the deduction and filed with accompanying certification with the county auditor on or before January 5 of the immediately succeeding calendar year.
• For solar energy systems, the deadline is the same, but IDEM certification is not necessary.

Mobile / Manufactured Home

• For geothermal devices, the application or Sales Disclosure form must be completed, dated, and filed with accompanying certification with the county auditor during the twelve (12) months before March 31 of each year for which the person wishes to obtain the deduction.
• For solar energy systems, the deadline is the same, but IDEM certification is not necessary.

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Auditor - Who Can I Call for Help

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1. The payment of your tax bill?

Allen County Treasurer's Office
Phone: 260-449-7693
Email the Allen County Treasurer's Office
William Royce, Allen County Treasurer

2. Your deductions and change of address for real estate properties?

Allen County Auditor's Office Phone
Phone: 260-449-7241
Email Allen County Auditor's Office
Nicholas Jordan, Allen County Auditor

(Please note: your email must be configured to allow responses from Allen County if you wish a reply)
(Please include your phone number in your email in case we need to talk to you directly)

3. Your assessment, and change of address for personal property taxes?

Note: Contact the township assessor for the township in which the property was assessed.

Wayne Township Assessor's Office
Phone: 260-449-7173
Bev Zuber, Wayne Township Assessor

Allen County Assessor's Office
Phone: 260-449-7123
Stacey O'Day, Allen County Assessor

4. Your drain assessments?

Allen County Surveyor's Office
Phone:260-449-7625
Mike Fruchey, Allen County Surveyor

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Board of Commissioners - Jail Cost

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1. What is in this $320M package?

The $320M figure represents the hard and soft costs associated with building a 400,000 square foot jail facility in an open soybean field behind 2911 Meyer Road. This would consist of five pods housing roughly 1,300 inmates, as well as the accompanying food, medical, and laundry facilities, lockup for the drop off of arrested individuals by local law enforcement, and jail administrative offices. The county would also use money that it has on hand to pay for part of the project prior to bonding (aka getting a mortgage). The bond amount is estimated to be more in the $280-290M range.

2. Financing?

Schematic drawings are finalized, and the Commissioners are now working with the architect team and Sheriff’s Department to review and right-size some elements of the jail while trying to keep costs as low as possible. We have now made an official request to County Council which has not been acted upon. 

There are several possible ways to fund the jail project and County Council will make that decision. No matter which way is selected, bonds will be issued to pay for the construction of the jail. These bonds will be repaid over time just like a mortgage. County Council could choose to repay the bonds with property taxes, income taxes, or a combination of the two. County Council could also choose to use available cash on hand to decrease the amount that needs to be bonded (think of this like a down payment on a house which would decrease the size of your mortgage). Whatever option they choose, some form of public input will be available and/or required.

3. Will the new facility be used as a revenue source for Allen County in taking in other inmates for payment?

Unknown, but not contemplated at this time.

4. Moving county offices to 2911 Meyer Road?

While the county did not intend to buy a building when it was looking for a new jail location, the Meyer Rd location came with one. The county is currently undertaking a conditions assessment of the existing facility to see what kind of shape it is in. The county has had a plan on the books for several years to consolidate departments into fewer buildings and sell off unnecessary real estate. No definitive plans have been established, but it is hoped that several smaller buildings and storage facilities could be sold by consolidating them at Meyer Rd.

5. The current jail was not maintained. Will there be better upkeep with the new jail?

Parts of the jail are from 1981. It is just old. The new jail will be built with more modern materials, engineered to last longer with easier maintenance.

6. What process was used to select Elevatus Architect as the lead architect on the project?

The Board of Commissioners, acting as the executive branch of county government, is provided wide latitude in Indiana Code in selecting what are called "professional services" (e.g. architects, engineers, lawyers, accountants) where the skill set, experience, and aptitude of the individual or firm is of paramount importance. Rather than a bid or Request for Proposal (RFP) process, when there is not a known professional service provider, government units will sometimes use a Request for Qualifications (RFQ) process. In an RFQ process, firms or individuals are asked to provide their qualifications based on the project or task needing completed. As an example, the State of Indiana commonly uses an RFQ process in selecting engineers for road and bridge projects. Some firms have more expertise and experience than others in bridges that span rivers or elevate over existing roads or train tracks. After selecting for qualification, a price is then negotiated with the individual or firm deemed most qualified. It is possible that a price cannot be successfully negotiated, so the price negotiation process would start with the next possible firm or individual.

For the new jail project, the Board of Commissioners asked their Owners Representative - Construction Controls, Inc. - to put together a list of questions for the RFQ. These questions address the history and financial viability of the company, its experience performing similar projects, the team members who would be assigned to the project, current projects underway, how they would approach a project like this, what planning/design methodology they utilize, and references. Construction Controls, Inc. provided the RFQ to four architectural firms located in Indiana and Ohio who have experience designing confinement centers, as it is a specialized area of practice for an architect. Three firms responded to the RFQ. Constructions Controls and the Board of Commissioners reviewed the submissions and ultimately selected Elevatus Architecture as the most qualified firm for this particular project.

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Board of Commissioners - Jail Population

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1. Who will be housed there?

Pre-trial offenders can be any class. Sentenced felons go to state prison. Sentenced misdemeanor offenders might go to jail or one of our many alternative programs, which are overseen by the court system. All of these decisions are totally reliant on the Judicial Officers and legal guidance. 

We do hold people who are wanted in another county if they have committed a crime here and are arrested here. They must go through proper protocols in Allen County and are then transferred to the other county.

2. Will this be a regional facility? What would that mean?

Regional jails are already permitted under Indiana Code, no approval would be needed by the Indiana General Assembly. However, we are not pursuing, or have we ever said we were pursuing a regional jail facility. 

By law, we had to send letters to all neighboring counties to gauge their interest in a joint facility. None were interested. We have talked about the need for a regional mental health center, but that is not a confinement facility like a jail.

3. The current jail has staffing issues for 732 inmates. How are you going to staff a much larger facility?

The new design of modern jails has better sight lines - there is a staff pod in the middle of "spokes" as the cell blocks are pie shaped. This allows fewer staff members to supervise more inmates at once. There is no need to transfer prisoners between jail segments, i.e. cell to clinic or cell to recreation area. So it actually will take many fewer staff to supervise more prisoners.

4. Why is the new facility double capacity? Are you anticipating a crime wave?

We are not anticipating a crime wave, as in an exponential increase in the percentage of those who commit a crime vs. those who do not. We are anticipating a population boom. Last year, Allen County issued more than $1 billion in building permits. According to Greater Fort Wayne Inc., Allen County is one of the fastest growing communities in the Great Lakes region. Just as builders and developers must anticipate a housing boom in light of the growing population, the county must anticipate an increased need for a larger jail based on population projections. The plans for the new jail need to keep in mind the requirements of Allen County for the next 10-20 years.

5. Will inmates have outdoor activities?

There will be no outdoor activities outside of jail. There are outdoor spaces on the interior of the building. These will be a larger space that is laid out in a more efficient way and means all of these can be provided in a more efficient manner. For example, to get to an exercise area currently, inmates have to ride an elevator to a different floor and walk through the building to the outdoor space. So, some of their time out of their cell is wasted in travel. The proposed new plan places inmates closer to the facilities and services. 

6. How will the medical, rehab and mental health care be improved?

The new facility has more space for physical and mental health care. It also provides areas that are engineered to be more sensory-friendly for certain inmates with mental health concerns.

7. What care or treatment will be provided to inmates?

The county is obligated to provide full medical care.

Drug therapy depends on the inmate and what a doctor determines they require for treatment. There is no mandated drug therapy that inmates are required to take.

8. Inmate concerns:

There will be no outdoor activities outside of the jail. There are spaces on the interior of the building that will accommodate exercise and time out of cell for inmates. Upon discharge, inmates are free to leave on their own free will as they may no longer be lawfully detained. Their possessions and the balance of their commissary money is returned. We are working on establishing a public bus route that will pick up at the Jail for those being released. Otherwise, they will rely on rides from friends/family, ride share service or walk.

9. How will prisoners be transported?

Details are unknown about transportation at this time. Talks are ongoing with Citilink and we are exploring shuttle services. 

Will the residents have to deal with inmate interaction while being transported in vans to and from court?

Transportation vans used by the jail do not have windows. Typically, kids do not play along Maplecrest or Meyer. If they happen to be on those roads, a person in the back of a police/sheriff vehicle could look out the window and see them much like they can now while being transported anywhere in the county, whether it is for a hospital visit or court or being taken to jail from wherever in the community they’ve been arrested. There are some circumstances that simply cannot be controlled.

10. Concerns about Sex Offenders.

How do you get around the law of having sex offenders within 1,000 feet of a park? The distance is not applicable to a confinement center. 

 How are you going to protect people from a sex offender upon release? Sex offenders are a felony case, and are sent to state prison upon sentencing.

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Board of Commissioners - Public Records

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1. Looking for Birth or Death Records?

Contact the Allen County Department of Health for those vital records plus affidavit of paternity, medical/vaccination records, health inspection records and Phase I environmental assessments.

2. Looking for Marriage, Divorce, Wills, or other Family-Court Related Records?

Information on these and other court-related records are available only through the Allen County Clerk of Courts. Request them through the Allen County Clerk of the Circuit Court website.

3. Looking for records involving law enforcement agencies?

Requests for police records need to be submitted to the specific police department which handled the matter. You may also find information already in the judicial system by visiting the MyCase Case Search website.

4. Looking for anything relating to Building, Planning, Certificates of Occupancy?

Please note: Requests for information on properties within the City of Fort Wayne city limits should be submitted to the City of Fort Wayne Public Information Office. For all others, complete an Access to Public Records Request.

5. Anything related to Allen County Government and not already mentioned here?

Please complete an Access to Public Records Request.

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Board of Commissioners - Site Selection

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1. Why do we need to build a new facility?

In order to satisfy legal requirements as to overcrowding, the current jail, with a bed count of 732, must remain at or under a census of 622 individuals in order to not be deemed overcrowded. The jail could potentially have two additional floors added to a portion which would add 226 beds, resulting in a target census of 822 individuals. A review of the jail’s census over the past five years reflects that adding on to the existing jail will not resolve overcrowding. With a target of 822 inmates to avoid overcrowding, the jail would be full and likely overcrowded from the day the addition opens. Unfortunately, a new jail is necessary.

The new facility is being constructed for a target number of 1,300 beds, but there will never be that many individuals incarcerated for a number of reasons: The new facility will be constructed with more space for physical and mental care. Areas will be engineered to be more sensory-friendly for certain inmates with mental health concerns. In addition, some pods will be female only, and there are restrictions on what level of offenders may be housed together. All of these segregation considerations mean that at any given time, some number of beds will be unused. And finally, the current jail was over rated capacity, 80 percent full, from the date of opening. The goal is for that not be a factor for many years.

2. What will happen to the current Jail?

The land and building will more than likely be sold. The building would probably be torn down, but unknown if by the seller or by the buyer.

3. Have any developers shown interest in purchasing the current Jail site?

No, but it will be several years until the new jail is built.

4. Has the City of Fort Wayne shown interest or plans for the downtown location?

No.

5. Why do you purchase this location for construction?

Allen County initiated a thorough review of properties throughout the county and our architect and engineering team scored them based on a lengthy list of criteria. Several areas which citizens have inquired about were were investigated in some way or another. You can read all about the investigation process and final analysis under the Information tab - Site Selection.

6. How will the existing building on Meyer Road be used?

The county does own 41 buildings of various shapes and sizes and wants to consolidate its overall footprint. If a vacated property can be sold, it will be sold, as we have no desire to hold on to empty buildings. Money from the sale of county properties is deposited into the county’s General Fund and County Council would decide how it is then used. It has not been determined what departments or county functions may be relocated to the 2911 Meyer Road facility.

7. Will the electric grid be increased and how might that affect residents?

Increasing the electrical grid is not necessary. No EMF (electromotive force aka radiation) harmful to humans or animals is anticipated to be emitted. The amount emitted will be significantly lower than the overhead power lines that already sit in the easement north of the property.  

There is no plan to utilize solar energy in this project. 

There is no plan to utilize wind power in this project.

8. Will there be a cell tower constructed?

There is no plan for a cell tower on this property. If it were one-day planned, the Allen County Land-use Ordinance has rules about heights, setbacks, and locations of cell towers. 

9. What are plans for the storm water runoff with such a large footprint?

There will be two dry detention ponds in the plans along with properly engineered tiles and drains on the property.

 The engineer notes: All storm water runoff generated from the project will be collected and conveyed to the proposed storm water detention basins through new storm sewer pipes and grass swales.  The storm water will then be detained within the detention basins and released at a controlled rate into the miscellaneous drain which is where the site drains today. The detention basins will detain the water and release it at a rate of 0.18cfs/acre per the City of Fort Wayne Storm Water Engineering and Development Services standards and specifications. Storm water runoff leaving the developed site will be greatly reduced from the rate at which it leaves the site in its existing condition.

10. How will the construction affect wetland areas and wildlife?

Two wetland areas sit in the wooded areas – not where the building will go. One will be preserved as part of the detention pond. Wildlife can share the property with us. Nothing on site will be harmful to them. The building is going where a tilled, productive soybean field, which has been treated with herbicide, currently exists; so there will be little to no disruption to habitats. Wildflowers in this field have been purposely killed since this land has been farmed. 

We will follow all rules and regulations required of any permitting agency at the local, state, and federal level.

11. Why should Sunnymede bear the burden of double the current downtown capacity?

The inmate count in the new jail will not double once it is built. The facility will be built with future county population in mind.

12. How does the Jail effect the neighborhood?

Allen County does not have the ability to provide monetary compensation to nearby residents for possible valuation concerns due to our planned development. This is not something that occurs with developments of any kind. There is a difference between market value and tax value of homes. Market values may be impacted by all sorts of factors, but swings in market value have little impact on tax value and therefore on the imposition of property taxes. Local government units like New Haven are funded from a variety of taxes and fees, in addition to property taxes. The presence of a jail near New Haven will have minimal impact to any taxes or fees supporting the operations of the City of New Haven. 

Individuals released from the jail do not have a right to be on private property, same as any other person (right of exclusion) and you are free to use your personal property in whatever lawful manner you would like (right of enjoyment). In addition, the operations inside the jail will impact no one undertaking daily activities. It is a secure confinement facility; inmates are not able to leave without a court order to release them. 

13. Neighbors don't want to look at the jail facility.

A dirt berm will be placed along most of the north side of the property and much of the west side. There will also be trees planted on the north property line to block views, as well as a fence. The detention ponds are dry, and when they do fill with water following a storm, will drain within 12-24 hours. The requested fence will help keep people off the county's property.

It is impossible to block every view of the jail from every angle to the northwest and west side of the property. However, the jail will be constructed to look like a run of the mill industrial or logistics building that you would see in any business park in Allen County. 

14. Will this location create a strain on the New Haven Police Department?

Allen County does not need to be furnished with police protection as the presence of a county jail facility does not require additional police protection in the surrounding area;  Quite the opposite. The presence of police officers bringing arrestees to the jail should lead to a great public safety presence in this area of western New Haven and east central Fort Wayne.

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Building Department - Permits & Planning

Show All Answers

1. What is the permit process for a new commercial building and remodel of existing commercial building?

New Projects Information (PDF)

2. How many sets of plans are required?

Plan Requirements (PDF)

3. Is my project in the Allen County jurisdiction?

Allen County Jurisdiction Map

4. What current Codes are being enforced?

Current Codes Used in Allen County

• General Administrative Rules: (675-IAC-12 GAR)
• Indiana Building Code: (675-IAC-13 IBC) Based on: 2012 International Building Code (1st printing) with Indiana Amendments, Effective December 1, 2014.
• Indiana Residential Code: (675-IAC-14-4.4) Based on: 2018 International Residential Code (1st printing) with Indiana Amendments, Effective December 26, 2019
• Industrialized Building Systems: (675-IAC-15 ISB) Effective May 15, 2003
• Indiana Plumbing Code: (675-IAC-16 IPC) Based on: 2006 International Plumbing Code with Indiana Amendments, Effective December 24, 2012
• Indiana Electrical Code: (675-IAC-17 IEC) Based on: 2008 National Electrical Code (1st printing) with Indiana Amendments, Effective August 26, 2009
• Indiana Mechanical Code: (675-IAC-18 IMC) Based on: 2012 International Mechanical Code (1st printing) with Indiana Amendments, Effective December 1, 2014
• Indiana Energy Conservation Code 2010 (ASHRAE 90.1 2007 edition, as amended)
• Indiana Swimming Pool Code: (75-IAC-20 ISPC) Based on: 1989 Indiana Swimming Pool Code with Indiana Amendments, Effective April 24, 2011
• Indiana Safety Code for Elevators, Escalators, Man lifts and Hoists: (675-IAC-21 SCEEMH) Based on: ASME A18.1, 2005, Effective April 13, 2011
• Indiana Fire Prevention Code: (75-IAC-22 IFC) Based on: 2012 International Fire Code, (1st printing) with 2008 Indiana Amendments, Effective December 1, 2014
• Indiana Supplementary Fire Safety Rules: (675-IAC-24 SFSR) Effective May 17, 2003
• Indiana Fuel Gas Code: (675-IAC-25 IFGC) Based on: 2012 International Fuel Gas Code (1st printing), with Indiana Amendments, Effective December 1, 2014

5. Does Allen County require a plan review?

Allen County does not perform Plan Review. All plan reviews are done at the state level. Each project is assigned a construction design release number. This number must be provided by the Licensed and Registered Contractor at the time of permit submission.

Determine if a project requires a State Submission

6. Do you offer an expedited permit process?

Allen County Building Department does not offer permit expediting.

We are proud to say that our permitting process flows and routes through all departments as quickly as possible. All permits submitted by Licensed and Registered Contractors online are processed in the order they are received. All permits submitted at the front counter are processed in the order of arrival.

New Projects Information (PDF)

7. What are the permit fees?

Fee Schedule (PDF)

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Department of Environmental Management - Compost

Show All Answers

1. What should I do with yard waste like grass, leaves, and brush?

Take yard waste to a compost site in Allen County. You might also consider starting your own compost bin to dispose of yard waste and food scraps.

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Department of Environmental Management - Events

Show All Answers

1. How can I invite ACDEM to speak in an event my organization is having?

Contact us at 260-449-7878 or fill out our Speaker and Tabling Request Form.

2. When is Tire Amnesty Day?

Because so many private businesses have stepped up to offer tire recycling, we no longer need to offer this service. Please see our recyclers listing under "tires".

3. When is Tox Away Day?

Instead of once per year, we now offer Household Hazardous Waste Collection every Tuesday!

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Department of Environmental Management - Other

Show All Answers

1. Where is the local landfill?

The local landfill where trash is disposed of is owned by Republic Recycling and located at 6231 MacBeth Road, Fort Wayne. Learn how landfill gasses are used to make electricity at GM. View the GM Uses Landfill Gas to Make Electricity video.

2. What should I do with the household hazardous waste products in my house if I am moving?

Give away unwanted household hazardous waste products to those who may want to use them or take products to our Tox-Away Tuesdays program open to Allen County households every Tuesday, 9 am to 2 pm.

Please do not leave your toxic chemicals for the new homeowners!

3. What should I do with old latex paint?

Latex paint can be disposed of properly by taking the lid off the container and letting it air dry. Set the paint can beside your regular trash for pickup. Leave the lid off so your waste hauler can see the paint is dry.

Optional: Add cat litter or sawdust to the remaining paint to speed up the process. The paint will dry completely in a day or two using this method.

Latex paint is also accepted for recycling at Tox-Away events. Fees apply.

4. Who should I contact for questions about my septic system or permitting for septic?

Call the Allen County Department of Health at 260-449-4181 or submit a question on their website. 

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Department of Environmental Management - Programs

Show All Answers

1. Where do my recyclables get sorted?

Items that are accepted in curbside recycling bins and Community Recycling Drop-off Sites get sorted by staff and machines at Republic Recycling's Materials Recovery Facility in Fort Wayne. Watch how recyclables get sorted locally in the Fort Wayne Pickers video.

2. What can I do with an old TV?

Recycle electronics through our program. View the Electronics Recycling page to learn more.

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Department of Environmental Management - Recycle

Show All Answers

1. Where do my recyclables get sorted?

Items that are accepted in curbside recycling bins and Community Recycling Drop-off Sites get sorted by staff and machines at Republic Recycling's Materials Recovery Facility in Fort Wayne. Watch how recyclables get sorted locally in this Fort Wayne Pickers video.

2. What can I recycle in the City of Fort Wayne?

Review the dos and don'ts of curbside recycling in the City of Fort Wayne on the city's website.

3. May I recycle pizza boxes in my recycling cart?

Pizza boxes can be recycled in your curbside recycling cart or Community Recycling Drop-off Site as long as they are free of food and grease.

‼️ Tear off the top and recycle the clean material if the bottom of the box is greasy.

4. Why can’t I recycle plastic bags in my recycling cart?

Staff who sort recyclables at the Materials Recovery Facility in Fort Wayne could miss the plastic bags as they sort the non-recyclable items on the fast-moving conveyor belt line. When the plastic bags get caught in the equipment, staff must shut down the line to have somebody go in and cut them out. This is time-consuming, costly, and dangerous.

Look for a plastic bag container at the entrance of your local grocery storefront to recycle plastic bags. Find a drop-off location and review the guidelines in advance on the Plastic Film Recycling website.

Review City of Fort Wayne recycling guidelines on the One Cart Recycling Program website. For more information, contact the City of Fort Wayne's Solid Waste Department at 311 or email the Solid Waste Department.

Review Allen County Department of Environmental Management's Community Recycling Drop-off Site guidelines on our Community Recycling Drop-off Sites website.

5. What should I do with the household hazardous waste products in my house if I am moving?

Give away unwanted household hazardous waste products to those who may want to use them or take products to our Tox-Away Tuesdays program open to Allen County households every Tuesday, 9 am to 2 pm.

Please do not leave your toxic chemicals for the new homeowners!

6. How do I find out who picks up my trash or recycling?

If you are in Fort Wayne, call the City at 260-427-8311 or 311. If you are in another town in Allen County, contact your local utilities department.

7. When is Tire Amnesty Day?

Because so many private businesses have stepped up to offer tire recycling, we no longer need to offer this service. Please see our recyclers listing under "tires".

Find a Location.

8. When is Tox Away Day?

Instead of once per year, we now offer Household Hazardous Waste Collection every Tuesday!

Learn More.

9. I live in an apartment or other area in Allen County without access to curbside recycling. Where can I recycle?

ACDEM offers several drop-off sites for residents to recycle.

Find a Location.

10. What should I do with my Christmas Tree?

Find our seasonal listing of sites to drop-off trees after the holiday in the current events section on our homepage.

11. What can I do with used automotive fluids?

Take them to Hires Automotive for recycling, another auto service store, or our HHW collection.

Find a specific location.

12. What can I do with an old TV?

Recycle electronics through our program.

Learn more about electronics recycling.

13. Where can I recycle old appliances like refrigerators and air conditioners?

Refrigerators and air conditioners contain chlorofluorocarbons (CFCs) that must be reclaimed before disposal or recycling. Find a specialized recycler in Allen County near you.

14. Where can I report an issue with my curbside trash or recycling bin?

Call the City of Fort Wayne at 311 260-427-8311 or email the City of Fort Wayne. Call your local municipality if you live outside of the City of Fort Wayne.

15. What should I do if my trash or recycling didn’t get picked up?

Call the City of Fort Wayne at 311 260-427-8311 or email the City of Fort Wayne. Call your local municipality if you live outside of the City of Fort Wayne.

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Department of Environmental Management - Reduce

Show All Answers

1. What are some ways I can reduce my reliance on plastic?

Learn how to transition toward a plastic-free lifestyle here, view the Reduce page.

2. Where is the local landfill?

The local landfill where trash is disposed of is owned by Republic Recycling and located at 6231 MacBeth Road, Fort Wayne. Learn how landfill gasses are used to make electricity at GM in this GM Uses Landfill Gas to Make Electricity video.

3. Why can’t I recycle plastic bags in my recycling cart?

Staff who sort recyclables at the Materials Recovery Facility in Fort Wayne could miss the plastic bags as they sort the non-recyclable items on the fast-moving conveyor belt line. When the plastic bags get caught in the equipment, staff must shut down the line to have somebody go in and cut them out. This is time-consuming, costly, and dangerous.

Look for a plastic bag container at the entrance of your local grocery storefront to recycle plastic bags. Find a drop-off location and review the guidelines in advance on the Plastic Film Recycling website.

Review City of Fort Wayne recycling guidelines on the One Cart Recycling Program website. For more information, contact the City of Fort Wayne's Solid Waste Department at 311 or email the Soild Waste Department.

Review Allen County Department of Environmental Management's Community Recycling Drop-off Site guidelines on our Community Recycling Drop-off Sites website.

4. How can I reduce my environmental footprint at home or work?

ACDEM offers seminars, workshops, trainings, lectures, tabling at events, and more. Give us a call at 260-449-7878 to tailor something to your needs or find out where you can catch us in the community.

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Department of Environmental Management - Resources

Show All Answers

1. Where is the local landfill?

The local landfill where trash is disposed of is owned by Republic Recycling and located at 6231 MacBeth Road, Fort Wayne. Learn how landfill gasses are used to make electricity at GM in this GM Uses Landfill Gas to Make Electricity video.

2. What can I recycle in the City of Fort Wayne?

Review the dos and don'ts of curbside recycling in the City of Fort Wayne on the city's website.

3. How do I find out who picks up my trash or recycling?

If you are in Fort Wayne, call the City at 260-427-8311 or 311. If you are in another town in Allen County, contact your local utilities department.

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Department of Environmental Management - Reuse

Show All Answers

1. Why can’t I recycle plastic bags in my recycling cart?

Staff who sort recyclables at the Materials Recovery Facility in Fort Wayne could miss the plastic bags as they sort the non-recyclable items on the fast-moving conveyor belt line. When the plastic bags get caught in the equipment, staff must shut down the line to have somebody go in and cut them out. This is time-consuming, costly, and dangerous.

Look for a plastic bag container at the entrance of your local grocery storefront to recycle plastic bags. Find a drop-off location and review the guidelines in advance on the Plastic Film Recycling website.

Review City of Fort Wayne recycling guidelines on the One Cart Recycling Program website. For more information, contact the City of Fort Wayne's Solid Waste Department at 311 or email the Soild Waste Department.

Review Allen County Department of Environmental Management's Community Recycling Drop-off Site guidelines on our Community Recycling Drop-off Sites website.

2. Where can I donate items for re-use?

Several charity organizations benefiting people and animals will accept gently used items to further their missions. See our Reuse page.

3. Where can I get items repaired to give them a new life?

Tailors, cobblers, and electronics stores are able to fix many things to save them from the landfill. You can also borrow tools and get assistance fixing your own items in some locations.

See our listings.

4. Where can I donate items I no longer want?

Many clothing, shoes, and other household items can be donated to a variety of agencies. There is an alternative to throwing away almost everything. Post for free/sale online, give to a local charity, or call us to let us help you with the details. Call 260-449-7878.

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Department of Environmental Management - Uncommon Items

Show All Answers

1. Why can’t I recycle plastic bags in my recycling cart?

Staff who sort recyclables at the Materials Recovery Facility in Fort Wayne could miss the plastic bags as they sort the non-recyclable items on the fast-moving conveyor belt line. When the plastic bags get caught in the equipment, staff must shut down the line to have somebody go in and cut them out. This is time-consuming, costly, and dangerous.

Look for a plastic bag container at the entrance of your local grocery storefront to recycle plastic bags. Find a drop-off location and review the guidelines in advance on the Plastic Film Recycling website.

Review City of Fort Wayne recycling guidelines on the One Cart Recycling Program website. For more information, contact the City of Fort Wayne's Solid Waste Department at 311 or email the Solid Waste Department.

Review Allen County Department of Environmental Management's Community Recycling Drop-off Site guidelines on our Community Recycling Drop-off Sites website.

2. What should I do with old latex paint?

Latex paint can be disposed of properly by taking the lid off the container and letting it air dry. Set the paint can beside your regular trash for pickup. Leave the lid off so your waste hauler can see the paint is dry.

Optional: Add cat litter or sawdust to the remaining paint to speed up the process. The paint will dry completely in a day or two using this method.

Latex paint is also accepted for recycling at Tox-Away events. Fees apply - learn more on the Household Hazardous Waste Disposal page.

3. What should I do with my Christmas Tree?

Find our seasonal listing of sites to drop-off trees after the holiday in the current events section on our homepage.

4. What can I do with used automotive fluids?

Take them to Hires Automotive for recycling, another auto service store, or our HHW collection.

Find a specific location.

5. What can I do with an old TV?

Recycle electronics through our program.

Learn more about electronics recycling.

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Homeland Security - About the EPCRA

Show All Answers

1. What does the EPRCA do?

The purpose of the EPRCA is two-fold:

• To establish the structure of the IERC and LEPCs - how local responders plan for an outbreak
• To inform the public of a chemical release in their area and tell them how to respond

According to the EPCRA, communities must know about their fixed and transported chemicals. This law also involves the community in:

• Developing emergency planning and response
• Identifying facilities that might be subject to the law
• Assuring implementation of the EPCRA law

The EPCRA provides state and local infrastructure to plan for chemical emergencies. Facilities that store, use, or release certain chemicals have various reporting requirements. This information is available to the public. Interested parties may learn about potentially dangerous chemicals in their community.

2. What does this law say about notifying the public?

Immediately after the release, the owner or operator of a facility must notify:

• The community emergency coordinator for the LEPC
• Any area likely affected by the release
• The IERC

through telephone, radio, or in-person.

During an incident with the transportation or storage of a hazardous substance, persons on the scene must dial 911. If 911 is unavailable, persons must call the operator.

Notice will include each of the following (to the extent known at the time of the notice and so long as no delay occurs in responding to the emergency):

• The chemical name or identity of any substance involved in the release
• An indication of whether the substance is extremely hazardous
• An estimate of the quantity of any such substance released into the environment
• The time and duration of the release
• The medium or media into which the release occurred
• Any known or anticipated acute or chronic health risks associated with the emergency
• If appropriate, advice on medical attention necessary for exposed individuals
• Proper precautions to take, including evacuation (unless such information is readily available to the community emergency coordinator under the emergency plan)
• The name and phone number of the person(s) to contact for further information
• Follow up emergency notice

As soon as possible after a release, the owner/operator must write and send out a follow-up, emergency notice. More than one notice may be necessary as more information becomes available. This notice will detail, update, and include more information about:

• Actions that respond to and contain the release
• Any known or anticipated acute or chronic health risks associated with the release
• Where appropriate, advice on medical attention necessary for exposed individuals

3. What is available to the public according to this law?

Each

• Emergency response plan
• Material safety data sheet (MSDS)
• Inventory form
• Toxic chemical release form
• Follow-up emergency notice

is available to the general public. Visit the Allen County Office of Homeland Security during our normal working hours. A facility owner or operator may ask the IERC and LEPC to conceal the location of any specific chemical.

Each year, the Allen County LEPC announces on this website that we have submitted the emergency response plan, MSDS, and inventory forms. This announcement will state that we will publish follow-up emergency notices, when necessary.

4. Where can I read more about this law?

Check out the EPA’s page all about the Environmental Planning and Community Right-to-Know Act.

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Homeland Security - About the IERC

Show All Answers

1. How do the counties and state government interact?

First know that the:

• Indiana Emergency Response Commission (IERC)
• Indiana Department of Homeland Security (IDHS)
• Allen County Local Emergency Planning Committee (LEPC)
• Allen County Office of Homeland Security (ACOHS)

all share important interrelationships.

The IERC sets the policies for how Allen County plans and reports hazardous materials data to the state government.

The IDHS provides a supportive role for the IERC personnel. The IERC, and not IDHS, supervises the LEPCs.

The LEPC is a local board that receives its funds through the State of Indiana. The IERC acts as a custodian of those funds.

The LEPC has specific duties, mandated by law. Some of these duties overlap the broad responsibilities of the ACOHS.

The Director of the ACOHS is also designated as the Emergency Manager for Allen County. The ACOHS delivers reports to the IDHS. However, the ACOHS is independent of IDHS and is a part of local government instead.

2. Where can I read more about this policy?

The requirements of EPRCA were enacted into Indiana law at I.C. 13-25.

Go to the IDHS website and read about the Indiana Emergency Response Commission.

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Homeland Security - Hazardous Materials

Show All Answers

1. Why does this matter to me?

Ask yourself these questions:

• If a cloud of poisonous chemical gases was coming at you right now, would you know what to do?
• Has the government taken the necessary steps to protect you and your family in such an event?
• Are the facilities near you in compliance with any government requirements?
• Do the firefighters know which hazardous chemicals are present at facilities near you? Do they know these chemicals' amounts and locations? Can they effectively respond in case of an accident?

You (the public) have the right to know the plan for chemical emergencies where you live, travel, and work. Without proper emergency planning, hazardous materials incidents can overwhelm unprepared emergency response teams.

2. What is in place to protect my community?

To prepare for chemical spills and inform the public of safety issues related to chemical hazards, the U.S. Congress passed The Emergency Planning and Community Right-To-Know Act (EPCRA). The EPCRA is a part of Title III of the Superfund Amendment and Reauthorization Act of 1986 (SARA Title III).

In response to the EPCRA, Indiana created the Indiana Emergency Response Commission (IERC).

The Allen County Local Emergency Planning Committee (LEPC) enacts the EPCRA and the policies of the IERC.

Allen County's LEPC creates plans, conducts exercises, and collects data on the hazardous chemicals in our area.

In short

• Federal Law > State Policy > Local Action
• EPRCA > IERC > LEPC

3. How are these chemicals categorized?

A hazardous material is any chemical that is a physical hazard or a health hazard as defined under 40 CFR Part 302. Hazardous materials also include:

• Radioactive and non-radioactive materials
• Explosives in reportable quantities
• Other chemical hazards

You can read the EPA's List of List (December 2022) (PDF). This list describes the chemicals that facilities must report according to the EPCRA, Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), and Section 112(r) of the Clean Air Act.

4. What does the LEPC do for me?

You have the explicit right to know about hazardous chemical information. You can see and get copies of the

• Tier 2 (chemical storage) reports
• Facility emergency plans
• Written follow-up reports
• Regional emergency plans
• Material Safety Data Sheets (MSDSs)

Visit the Allen County Office of Homeland Security office during open hours.

If the MSDSs are for a chemical that involves trade secrets, the facility can choose not to provide this. This is a rare scenario. Most chemicals and chemical mixtures used at facilities are not trade secrets.

Any time a chemical emergency occurs in your area, the facility must notify you within a few moments and tell you how to respond.

The Allen County LEPC is always working to improve its public communication efforts.

5. What does the Allen County LEPC do?

Not every county in Indiana has businesses with toxic chemicals. Any county that does though, has an LEPC.

The Allen County LEPC is a county board created according to Title III of SARA, the EPCRA, and Indiana law. The primary purpose of the LEPC is to carry out SARA Title III in Allen County. Its broader purpose is to enhance environmental protection, public health, and safety related to chemical hazards in Allen County.

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Planning Services

Show All Answers

1. What is the deadline for application submission for Plan Commission and Board of Zoning Appeals Applications?

The first Tuesday of each month.

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Planning Services - Residential Building Guide

Show All Answers

1. I want to get information about a property before I make an offer. Where should I go and what information might I request?

There are a number of Allen County offices that you may visit. The Allen County Auditor, Allen County Treasurer, and Allen County Assessor each have information regarding the buildings, taxes assessed, tax payments, ownership, and other information. View property tax information and property record cards. The Board of Health can inform you if there is a septic system on file for an existing or proposed home. The Department of Planning Services (DPS) can verify the zoning of the property, check whether the property was approved for a Special Exception, Variance, or other Board approved use, and verify the correct address of the property. DPS staff can also inform you if there are any zoning violations on the property and provide the Flood Insurance Rate Map for your property. If the property is vacant and a building is proposed, DPS staff can tell you local Zoning Ordinance requirements, such as minimum lot requirements and setbacks from property lines.

2. I want to divide my property. What are the requirements?

The conveyance of property in Allen County is common and often referred to as "metes and bounds" development. Although there is not an official approval or sign-off procedure for the conveyance of property from the Department of Planning Services, the property being split needs to meet all Zoning Ordinance standards. DPS staff can be contacted with any specific questions, but the following general rules apply:

• For properties to be served by private septic systems, the parcel must be a minimum of two acres in size.
• Parcels without the required amount of street frontage on a right-of-way must be served by a county-approved roadway easement. Please see question 3 regarding roadway easements.
• One parcel can be conveyed by deed from a larger parcel every 12 months (under 20 acres in size). Parcels 20 acres in size or larger (with necessary road frontage) do not need to meet the one sell-off per 12-month requirement.

If numerous sell-offs are projected, we encourage you to contact DPS staff to discuss any future plans.

3. I am planning on buying or selling a property which is landlocked. What are the rules regarding roadway (access) easements?

County-approved roadway easements are required when a parcel does not have the necessary frontage on a dedicated right-of-way (120 feet in most areas). Roadway easements are reviewed administratively and do not require a public hearing if all Zoning Ordinance standards are met. Applications for roadway easements are submitted to DPS staff and are routed to the Allen County Surveyor, Allen County Highway Department, and the Board of Health for approval. Please read the Roadway Easement Information Sheet (PDF) for further information on application and requirements. Metes and bounds parcels utilizing roadway easements must still conform to the one conveyance per 12 months rule.

4. I purchased land and need an address. Who assigns addresses and what is the procedure to get one?

The Department of Planning Services issues address to all parcels in Allen County including Fort Wayne, Grabill, Huntertown, Monroeville, and Woodburn. For address requests in Leo-Cedarville and New Haven, you must contact the respective city in order to obtain an address. In order to assign an address, we need the Address Request Form (PDF) completed and returned to our office. A survey and legal description should also be included with the application. For metes and bounds parcels, the driveway location should be displayed clearly. Address requests can be faxed to 260-449-7682 or dropped off in the DPS office. Address requests typically take 24 hours to process.

5. I want to build a new house in Allen County. What do I need to get a permit? What other departments do I contact?

After an address is assigned, you will need to contact a few other departments. Please make sure that all applications to other departments have the address as assigned by DPS. You may need to obtain a driveway permit from the Allen County Highway Department at 260-449-7369. You may also need to apply for a septic permit or see if there is an existing system on file for the Board of Health 260-449-7530. The Allen County Surveyor 260-449-7625 should be contacted regarding legal drains, drainage tile, and stormwater management. If you do not have a copy of your recorded deed, you may obtain one from the Allen County Recorder's Office at 260-449-7165. Permits for new homes that are not in a platted subdivision require a copy of the recorded deed before the permit can be issued.

After you have contacted the other departments, you will need to complete a new single and two-family residential permit application (PDF). When you come to our office, you will need a plot plan showing the location of all existing and proposed structures. All structure and property dimensions must be labeled. Clearly mark the distance of all structures from the property lines and centerline of the road. You will also need to show utility easements and legal drains, as applicable. Properties that are in or partially within the floodplain may require additional information, such as a certified survey or elevation certificate. The ILP fee for a new residence is $100. DPS accepts cash, or checks payable to the Allen County Treasurer. After an ILP is issued, a refund is not possible. The application fee applies only to the ILP and does not include fees associated with other departments.

6. How long does it take to have my Improvement Location Permit issued?

Permits in platted subdivisions may take 2 to 3 days to process. Permits for properties on septic systems can take 3 to 5 days or longer due to the research that is required and additional review by the Board of Health. Incomplete applications, poor plot plans, development in the floodplain, or lack of necessary roadway easements may add to the processing time.

7. How do I get building permits?

Once the Improvement Location Permit has been issued, DPS will deliver it to the Allen County Building Department. Building permits may be obtained through the Allen County Building Department. They can be contacted at 260-449-7131.

8. Can I change my plot plan?

An Improvement Location Permit applicant may amend a plot plan without additional cost either before the ILP is issued or within 60 days after ILP issuance. The application must provide a new or revised plot plan. After 60 days, any change to a plot plan will require a new ILP and fee.

9. What is a Certificate of Compliance and how do I get one? What is a Certificate of Occupancy and how do I get one?

Before a new structure or addition can be occupied, a Certificate of Compliance (C of C) must be obtained from DPS. For a new house in a subdivision, typically two documents are needed to issue a C of C; a copy of the final inspection from the Building Department (the Building Department will send DPS an inspection copy), and a certified survey. If no certified survey is submitted, DPS staff must inspect the property. The Building Department then issues the Certificate of Occupancy and the process is complete.

10. I would like to add on to my existing house. Is an ILP required? What do I need to get an ILP?

An ILP is required in most instances. All room additions, garages, pools, decks, sunrooms, anything with footers or anything that changes the footprint of the building will likely require an ILP. Second-story additions also require an ILP. For other projects please contact DPS staff.

11. I would like to know the requirements for above ground or inground pools. Do I need an ILP? Is a fence required?

A private pool is defined as being constructed or portable and used for swimming, wading, or bathing with over 24 inches of depth or with a top water surface exceeding 250 square feet. All pools require an ILP. Above-ground pools must have walls at least 4 feet tall from ground level or a fence is required.

In-ground pools may have an automatic pool cover instead of a fence. The cover must provide a continuous connection between the cover and the deck to prohibit access when it is drawn. It must be operated by a key or key and switch. The cover has to support 400 pounds when it is drawn over the pool, be installed according to specifications, and bear an identification tag.

Pool fences, if required, may be no less than 4 feet tall, and can surround either the pool or the rear yard. The fence may not have openings larger than 4 inches. All doors and gates must be self-latching and self-closing.

12. I would like to put a fence up. Where can I put it? Do I need an ILP?

For houses that are not at an intersection or a corner lot in a subdivision, you can construct up to an 8-foot tall fence behind and to the side of your house, and a 2 ½ foot tall fence in front of your house. The sight visibility at the corner will be taken into consideration. Always check your subdivision covenants to see if you are allowed to construct a fence.

If you are unsure whether you need an ILP, please contact DPS staff.

13. I think my neighbor is violating the Allen County Zoning Ordinance. Who do I call if my neighbor is operating a business, has junk cars, or is dumping outside?

DPS follows up on all zoning complaints from the public. We go to the property and take pictures, and if there is evidence or suspicion of a violation, we notify the property owner. The owner has a deadline to respond or clean up the property. We work with property owners to bring their properties into compliance within a reasonable amount of time. If the property is in violation at the next inspection, legal counsel may get involved and the owner may be taken to court.

DPS staff works with other departments depending on the complaint, and it may be faster to call the respective department. For unlicensed or inoperable vehicle complaints on private property, please call us at 260-449-7607. For drainage complaints, call the Allen County Surveyor at 260-449-7625. For structural or building complaints, or if someone is building without a permit, please call the Allen County Building Department at 260-449-7131.

14. Can I build a residential accessory building like a garage or pole building on a vacant property for storage of non-agricultural belongings?

No, an accessory building is only permitted with primary use on the property. The most typical primary use on a property is an existing dwelling. An accessory building is permitted on a property where the primary use is agriculture, and agricultural uses are actively taking place. The Construction of Agricultural Structure form (PDF) is required to verify the agricultural use on the property.

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Treasurer

Show All Answers

1. Can I make a partial payment?

Yes, payments may be made anytime in any amount but, the full amount will need to be paid by the due date to avoid penalties on the unpaid balance.

2. Do I have all the deductions I qualify for?

Deductions are filed in the Auditor's Office. You can find valuable information concerning deductions by visiting the Auditor's page. Select "Property tax Division" and follow the links for the various deductions. You can also call the Auditor's office at 260-449-7241.

3. Do you accept postmarks?

Yes, we consider a payment "on time" if the envelope is postmarked on or before the tax due date. Please, be aware of postal deadlines and specific procedures when mailing your property tax bill. We use the postmark as printed on the envelope when determining if a payment is on time. (Note: Postmarks are valid for regular tax payment only and do not apply to properties going to tax sale.)

4. Do you charge to reprint a tax bill?

No. You can reprint a tax bill by going to Public Access Tax Information.

5. Do you offer payment plans?

Yes. There are several payment options available. You can sign up for a monthly pay plan (called Flex Pay), or a Spring/Fall Payment Option which authorizes the Treasurer to deduct your tax payment on the tax due date directly from your checking or savings account. Both of these options are available at the Treasurer's Office Pay or View Bills Portal. Certain conditions and fees may apply so be sure to read all information very carefully to find the option that is best for you.

6. Does signing up for Electronic Billing affect my Mortgage Co. escrow?

No, signing up for Electronic Billing will not affect payment from your escrow. Your Mortgage company will still receive and pay your property tax bill. What will change is that you will not get a paper tax bill but rather, you will receive your tax bill electronically. This saves paper, postage, and tax dollars.

7. How are taxes billed?

Tax bills are mailed once a year; both the 1st (spring) and 2nd (fall) installment tax bill payment coupons are included. Due dates are printed on each installment statement. Taxes not paid on or before the due date are subject to penalty.

8. How can I contact the Treasurer?

You can contact us in the following ways:

Phone: 260-449-7693
Fax: 260-449-7893
Email the Treasurer's Office

In Person We are located in the:

Rousseau Centre
1 East Main Street Suite 104
Fort Wayne, IN 46802

Hours

Monday through Friday
8 am to 5 pm.

9. How can I pay my tax bill?

A full explanation of all payment options can be found listed on the main page of our website as "Payment Options." or, visit the Payments & Services page.

10. How do I get a receipt for my tax payment?

When making your payment in person, bring in your entire tax bill. We will collect either the spring or fall payment coupon with your payment and will affix the Treasurer stamp to the bottom of the tax bill as a receipt for your records. When mailing in your payment, your bank statement showing the payment willl act as your receipt.

11. How do I verify that you have received my payment?

Visit the Low Tax Info website to look up your tax information. You may look up your taxes by your name, property address, duplicate number, or parcel number. This site is updated nightly. You may also contact our office and we can verify your payment. Please have your duplicate number available when you call.

12. How is the amount of tax I owe derived?

Your assessed value is multiplied by the tax rate. The tax rate is the total rate of the combined taxing units (County, Township, City or Town, Library, etc.) within each taxing district. The tax rate is expressed in dollars per hundred dollars of assessed value. This amount is reduced by state and county credits and by any deductions you may have. You can find valuable information concerning deductions by visiting the Auditor's website. Click "Property Tax Division." You may also call the Auditor's Office at 260-449-7241.

13. How may I contact my State Senator or Representative?

You may contact the House of Representatives at 317-232-9600 or 800-382-9842. Contact your State Representative at 317-232-9400 or 800-382-9467.

14. I need to change my mailing address, how do I do that?

Mailing address changes are handled in the Auditor's Office. To file online, open the Change Mailing Address form or you may file in the Auditor's Office.

15. I need to change or add a name on my tax bill, how do I do that?

The name on a real estate tax bill is the name of the deed holder. You need to contact the Auditor's office to learn about the legal steps you must follow to change the deed. For changes of the name on personal property or businesses you will need to call your township assessor.

16. I never received my tax bill, what do I do?

You should contact our office at 260-449-7693. We will verify your mailing address and mail a new bill out to you. You may also print a tax bill by visiting the Low Tax Info website.

17. I overpaid on my taxes, how do I get my money back?

You may look on the Auditor's office website, and click on the "property tax surplus lookup". Contact the Auditor's office if you think you have a surplus, but do not see it on the website.

18. Is there any way I can reduce my taxes?

There are a number of credits and exemptions available to qualifying taxpayers. Your County Auditor can provide you with information and assist you in determining whether or not you qualify. By visiting the Auditor's website you can find more valuable information concerning exemptions. Click "Property Tax Division." You can also call the Auditor's Office at 260-449-7241.

Another way to reduce your taxes is to ensure the assessed value of your property is correct. To learn about assessment and appeal procedures visit the County Assessor's page or call 260-449-7123.

19. What happened to my Homestead Credit?

The State Homestead Credit (a part of your Homestead deduction) was phased out by the State in 2011. While there is no longer a State portion to the Homestead deduction, there still remains the County portion plus the Standard and Supplemental Deduction.

20. What happens if I miss a payment?

A penalty of 5% of the unpaid balance will be added if you have no other delinquencies and the taxes are paid within 30 days of the tax due date. After 30 days (or if you have other delinquencies) the penalty amount is 10% of the unpaid balance.

21. What needs to be done to obtain a mobile home title transfer or moving permit?

If possible you should bring the mobile home title to the Treasurer's office to obtain a permit. If you do not have the title, we need the vehicle identification number (VIN) of the trailer. If you are obtaining a moving permit you need to provide the new location address. We also need the name of the current mobile homeowner to verify the taxes have been paid. To obtain a title transfer all of the taxes must be paid current. Under certain circumstances, you may need to pay an estimated tax for the next year.

22. When am I eligible for tax sale?

All parcels that have a balance due from the spring of the prior year or before are eligible for the tax sale. Tax sale notices will be sent out in July. At that time there will also be a $45 fee applied. You would have from July up until the day of the sale to pay the back taxes. If your property does sell at the tax sale, you can still redeem the property but you will also have to pay tax sale fees and daily accruing interest.

23. When are tax bills mailed and when are they due?

Tax bills are generally mailed on April 10 each year.

The due date can vary a little from year to year if the set dates of May 10 and November 10 fall on a weekend or holiday.

24. Where is your office located?

The Allen County Treasurer's Office is located in the:

Rousseau Centre (formerly, City-County Building)
1 East Main Street, Suite 104
Fort Wayne, IN 46802

Hours

Monday through Friday
8 am to 5 pm

25. Who do I make my check out to?

When making a tax payment, make your check payable to: Allen County Treasurer.

Always include a Tax Bill Payment stub along with your payment.

In the memo area of the check include one of the following:

• Tax Bill Duplicate Number
• State Tax ID Number
• Property Address

This will help us to correctly post your payment.

Mail to:

Allen County Treasurer
P.O. Box 2540
Fort Wayne, IN 46801-2540

26. Why didn’t I get a notice that my taxes were delinquent?

We send out one billing in the spring of each year. That bill has two payment stubs; one to make a payment in May and another for November. Due to the expense of mailing, no other reminder is mailed. We do send a courtesy letter if your taxes become so delinquent that your property may become eligible for tax sale if left unpaid.

27. Why do I have property taxes?

We've all become accustomed to the level of services provided by our local community. Schools, police and fire protection, libraries and paved roads are only a few of the amenities property taxes make possible. Without property taxes, we couldn't support any of the above.

28. Why does the previous owner's name show up on my bill?

If you purchase a property after the January 1st assessment date, then the previous owner's name will appear in the top, colored portion of your bill. We have to show who the owner was as of March 1st. You should expect their name to come off the next year.

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Treasurer - Demand Notices FAQs

Show All Answers

1. Are there any payment plan options available for delinquent Personal Property tax?

To make payments a taxpayer should do the following:

1. Pay as much of the tax as possible before the due date.
2. The remaining unpaid tax will be Certified to the Court.
3. After the tax is Certified to Court, the taxpayer should contact American Financial Credit Services (AFCS) at 888-317-2327, ext. 500, and ask to be put on a payment plan. Collection fees and interest (which accrues on a daily basis) will still apply to the unpaid tax.
4. Once taxes are current, the Treasurer's Office can offer payment options to help prevent delinquent Personal Property tax in the future.

2. How is personal property tax calculated?

The County Assessor sends a Personal Property Assessment form called a 103 or 104 out each year to businesses and individuals who own Personal Property. The tax is then calculated using this form. It is a "self-assessed" tax. There are penalties for filing late or not filing at all. If no filing is made, the County Assessor will estimate the amount of tax due. If you have more questions regarding the calculation of the tax or how to complete the forms, you should contact the County Assessor's Office at 260-449-7325.

Mobile Homes, which are a form of Personal Property, are assessed by the County Assessor on a yearly basis.

3. What does “Certified to Court” mean?

When business personal property taxes go unpaid, we mail a "Demand Notice" requesting payment of delinquent taxes. When the Demand Notice goes unpaid, it is turned over to American Financial Credit Services (AFCS) for collection. Interest, which begins to accrue daily from the date of Certification, and collection fees are applied to the original certified amount. Legal action may be instituted to help complete collection of taxes owed.

4. What if my business went out of business a few years back and I no longer own any of the Personal Property?

This would need to be reported to the County Assessor so they do not continue to assess this tax. You may contact the County Assessor at 260-449-7325.

5. What is a demand notice?

A Demand Notice is a letter informing a taxpayer that they have unpaid Personal Property tax that is now delinquent and needs to be paid by the due date indicated. The Demand Notice also informs the taxpayer that if the tax is not paid by the due date, it will be "Certified to Court" which will add more costs to the original bill.

Payments of Demand Notices go to American Financial Credit Services (AFCS). Call for payment options 888-317-2327, ext. 500.

6. What options are available for paying the demand notice?

Demand Notices are paid directly to American Financial Credit Services (AFCS). They have been contracted to assist the Treasurer's office with Personal Property tax collections.

You can mail payment to:

AFCS, Inc.
10333 N Meridian Street, Suite 270
Indianapolis, IN 46290

Or pay online:

Visit the American Financial Credit Services, Inc website.

Please direct inquiries to 888-317-2327, ext. 500.

7. Why did I get a Demand for just a few cents and then get a five dollar processing fee?

The few cents showing would be the amount of tax that was not paid and is now delinquent. All tax obligation needs to be satisfied without regard to the amount. There is no current state statute allowing the waiving of taxes (even a small amount). A five-dollar processing fee is applied to all Demand Notices to cover the costs associated with the preparation, processing, and mailing of the notices.